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Panel discussion presented by Tracy Voltz at the 2010 NSF ADVANCE Workshop: Negotiating the Ideal Faculty Position, A Workshop for Underrepresented PhDs and Postdocs in Science, Engineering and Psychology September 19-21, 2010

High impact presenters

  • Size up the situation
  • Organize an argument
  • Convey confidence
  • Integrate visuals
  • Handle questions
a woman giving a presentation
http://www.uaex.edu/Other_Areas/news/_archives/April2003/Stacy15.gif

Analyze audience

  • Who is your audience?
    • Why are they interested?
    • How much do they know?
    • What criteria do they use to make decisions?
    • How will they benefit?
    • What are their concerns?

Two men standing at a board discussing.
http://www.apple.com/jobs/us/corporate.html#retailcorp

Tailor message to audience

From: Barrett, Deborah (2007). Leadership Communication .
Non-Experts
  • Make it interesting
  • Provide background
  • Define terms
  • Distinguish between fact and opinion
  • Use examples, analogies, visuals
Experts
  • State how and why
  • Present limited background info
  • Use language of discipline
  • State assumptions and conclusions
  • Cite references

a large audience

Mixed audience strategy

  • Define key terms
  • Signal section headings
  • Support points with specific examples
  • Use analogies
  • Mention in-depth points periodically
  • Reiterate your main points as you proceed
  • Avoid jargon
  • End with a general summary

Academic job talk

  1. What problem are you investigating?
  2. Why is it important?
  3. How does your work fit into the context of your field?
  4. What’s your approach?
  5. What did you find that was significant?
  6. What are the implications of your findings?
  7. How is your work novel?

Typical but difficult

  • Chronological narratives
  • Inductive organization
 a cartoon with the captions 'as you can see in slide 397' 'gaaaaaah' 'powerpoint poisoning.
http://www.uni-koblenz.de/~vladimir/breviary/dilbert-powerpoint.gif

Inductive example

a diagram of a slide presentation showing that the thesis has been introduce too late.

Deductive example

a diagram of a slide presentation showing that the thesis has been introduced early in the talk.

The challenge

a chart diagramming audience attention

Start strong

Introduction

  • Motivate interest
  • State key point(s)
  • Preview topics
  • Establish credibility
  • Memorize opening

__________________

  • No apologies
  • No reintroduction
  • No “Today I’m gonna talk about . . . ”
Hans Rosling
Hans Rosling, TED conference 2006 (External Link)

Wolfe’s strong start

a picture of a TED talk
(External Link)

Directional hypercomplex wavelets for multi-dimensional signal anlysis and processing

three hypercomplex wavelets
Candidate’s name

Directional hypercomplex wavelets for multi-dimensional signal analysis and processing

a diagram of a wavelet

Candidate’s name

Electrical and Computer Engineering

Sept. 20, 2010

Outline

  • Introduction
  • Methods and applications
  • Results
  • Conclusions

Outline

  • Diagnosis of air quality priorities
  • Primary and secondary pollutants
  • High-order direct sensitivity analysis: Methods and applications
  • Uncertainty analysis
  • Optimization
  • Integrated air quality management: Experiences in Georgia
    • Challenges, priorities, planning
  • Vision for future research

Outline

  • Diagnosis of air quality priorities
  • High-order direct sensitivity analysis: Methods and applications
  • Integrated air quality management: Experiences in Georgia
  • Vision for future research

End strong

people clapping

Conclusion

  • Memorize
  • Send cue
  • Restate&summarize
  • Spell out implications

________________________

  • No “That’s it.”
  • No exaggerating
  • No ?s slide

Questions????

clipart of a humanoid character sitting in a question mark.

Conclusion

  • The network is capable of identifying the behavior of the family curve.
  • The amplitude and frequency values obtained with the ANN are close to those obtained by means of the 2-DOF model.
  • The accuracy in the results obtained can be improved if a greater number of samples is used.
  • Other combination of network parameters could allow getting better results.
  • The reduction in computation time is drastically reduced when using the ANN.
  • Identifies behavior of the family curve
  • Closely approximates amplitude and frequency of 2-DOF model
  • Drastically reduces computation time

Transitions

  • Create coherence
  • Make intuitive connections explicit
  • Weak verbal cues
    • “And another thing”
    • “So”
    • “Next”
  • Strong verbal cues
    • Sequence
      • “First”
    • Contrast
      • “However”
      • “On the other hand”
    • Causality
      • “Therefore”
      • “Consequently

Sample transitions

a picture of a transition from a mac slide to a windows slide.
  1. “So let’s jump into parts I thought were interesting.”
  2. “Next I’m gonna talk about Microsoft.
  3. “In contrast to Apple’s focus on ordinary consumers, Microsoft targets business users.”

Presenting data

  • Relevant results that support key points
  • BIG picture little picture
  • 4-step explanation:
    • Question
    • Describe
    • Report result
    • Interpret result
a chart

Leadership presence

a picture of Barack Obama
(External Link)
  • Enter with authority
  • Focus your energy
  • Pause before starting
  • Establish eye contact
  • Limit movement
  • Speak confidently

Convey confidence

a man and a suit
a woman giving a presentation
(External Link)

  • Stance
  • Gestures
  • Eye contact
  • Voice quality

Stance and posture

Bill Gates giving a presentation
(External Link)

 Steve Jobs giving a presentation
(External Link)

Stance and posture

  • Worst Practices
    • Block screen
    • Stomp feet
    • Cross feet
    • Rock, sway, pace
    • Slouch
    • Lean
  • Best Practices
    • Chin up
    • Feet under hips
    • Shoulders relaxed
    • Weight distributed
    • Knees slightly bent

stick figures demonstrating different postures

Gestures to avoid

  • Fidgeting
    • Fingers
    • Pen or laser pointer
    • Pockets
    • Hair
  • Hands on hips
  • Crossing arms
  • Gripping podium
  • Clasping hands
    • Fig leaf
    • Behind back
men standing giving a presentation
(External Link)

Effective gestures

a person pointing
Steve Jobs holding an iPod

Bill Gates gesturing
  • Power gestures
  • Concept gestures
  • Process gestures
  • Position
  • Scale

Practice gestures

  • “An atom consists of a dense, central nucleus surrounded by a cloud of electrons.
  • “A low pH indicates a high concentration of hydronium ions.”
  • “The particles must be dispersed evenly in the fluid.”
  • “It’s about the size of a quarter .”
  • That is unacceptable !

Eye contact

  • Worst practices
    • Stare at screen
    • Glance at floor or ceiling
    • Read slides or notes
  • Best practices
    • Direct
    • Sustained
    • Distributed

a man looking down while presenting
a woman presenting
(External Link)

Voice quality

  • Volume
  • Pacing
  • Inflection
  • Articulation
  • Fillers

a woman presenting
http:/docuguy.files.wordpress.com/2009/03/marissa_mayer_google_io-5_350x467.jpg

Handling questions

Google's founders presenting
(External Link)

Summary

an arrow showing the flow of a presentation.

References

the cover of Leadership Communication
Barrett, Deborah, Leadership Communication. McGraw-Hill, 2007.

logo for the Cain Project
Materials developed by Cain Project in Engineering and Professional Communication, www.cnx.org

cover of slide:ology
Duarte, Nancy. Slide:ology. O’Reilly, 2008.

Cover of Technically Speaking
D’Arcy, Jan. Technically Speaking. Columbus: Battelle Press, 1998.

Cover of How to Say it with your Voice
Jacobi, Jeffrey. How to Say It with Your Voice. Paramus: Prentice Hall, 2000.

the TED logo
Repository of interesting talks: Hans Rosling “The Best Stats You’ve Ever Seen” (External Link)

Image references

  • Eric Schmidt

(External Link)&imgrefurl=http://www.mediabistro.com/baynewser/google_stuffgoogle_ceo_defends_company_against_wall_street_journal_in_pages_of_wall_street_journal_144817.asp&usg=__3mt9PhrO_oWQ7ikSSioN2WzemCc=&h=334&w=500&sz=80&hl=en&start=16&um=1&tbnid=Uo8sDZW4wbUrjM:&tbnh=87&tbnw=130&prev=/images%3Fq%3Deric%2Bschmidt %26hl%3Den%26client%3Dfirefox-a%26rls%3Dorg.mozilla:en-US:official%26sa%3DN%26um%3D1

  • Steve Jobs

(External Link)

  • Bill Gates (Jeff J Mitchell / Getty Images)

(External Link)&imgrefurl=http:www.newsweek.comid142537&usg=__kZaLDBaXZY0ztGbJYA71P990hfE=&h=422&w=300&sz=20&hl=en&start=80&um=1&tbnid=vqtK6g2kFK_sSM:&tbnh=126&tbnw=90&prev=/images%3Fq%3Dbill%2Bgates%26ndsp%3D20%26hl%3Den%26client%3Dfirefox-a%26rls%3Dorg.mozilla:en-US:official%26sa%3DN%26start%3D60%26um%3D1

Questions & Answers

the diagram of the digestive system
Assiatu Reply
How does twins formed
William Reply
They formed in two ways first when one sperm and one egg are splited by mitosis or two sperm and two eggs join together
Oluwatobi
what is genetics
Josephine Reply
Genetics is the study of heredity
Misack
how does twins formed?
Misack
What is manual
Hassan Reply
discuss biological phenomenon and provide pieces of evidence to show that it was responsible for the formation of eukaryotic organelles
Joseph Reply
what is biology
Yousuf Reply
the study of living organisms and their interactions with one another and their environments
AI-Robot
the study of living organisms and their interactions with one another and their environment.
Wine
discuss the biological phenomenon and provide pieces of evidence to show that it was responsible for the formation of eukaryotic organelles in an essay form
Joseph Reply
what is the blood cells
Shaker Reply
list any five characteristics of the blood cells
Shaker
lack electricity and its more savely than electronic microscope because its naturally by using of light
Abdullahi Reply
advantage of electronic microscope is easily and clearly while disadvantage is dangerous because its electronic. advantage of light microscope is savely and naturally by sun while disadvantage is not easily,means its not sharp and not clear
Abdullahi
cell theory state that every organisms composed of one or more cell,cell is the basic unit of life
Abdullahi
is like gone fail us
DENG
cells is the basic structure and functions of all living things
Ramadan
What is classification
ISCONT Reply
is organisms that are similar into groups called tara
Yamosa
in what situation (s) would be the use of a scanning electron microscope be ideal and why?
Kenna Reply
A scanning electron microscope (SEM) is ideal for situations requiring high-resolution imaging of surfaces. It is commonly used in materials science, biology, and geology to examine the topography and composition of samples at a nanoscale level. SEM is particularly useful for studying fine details,
Hilary
cell is the building block of life.
Condoleezza Reply
what is cell divisoin?
Aron Reply
Diversity of living thing
ISCONT
what is cell division
Aron Reply
Cell division is the process by which a single cell divides into two or more daughter cells. It is a fundamental process in all living organisms and is essential for growth, development, and reproduction. Cell division can occur through either mitosis or meiosis.
AI-Robot
What is life?
Allison Reply
life is defined as any system capable of performing functions such as eating, metabolizing,excreting,breathing,moving,Growing,reproducing,and responding to external stimuli.
Mohamed
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Source:  OpenStax, 2010 nsf advance workshop: negotiating the ideal faculty position. OpenStax CNX. Feb 11, 2011 Download for free at http://cnx.org/content/col11275/1.4
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